VN 026-GN10-2026 - Supply Chain Assistant G4 (4 Positions)

<p><strong>Introduction</strong></p><p>Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.&nbsp;</p><p>IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.</p><p>IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/iom-workplace-culture"><a target="_blank" rel="nofollow">IOM workplace culture | International Organization for Migration</a></a></p><p>Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/resources/iom-candidate-tier-systems"><a target="_blank" rel="nofollow">internal and internal-equivalent candidates</a></a>&nbsp;are considered as first-tier candidates.</p><p><strong>Organizational Context and Scope</strong></p><p style="margin-bottom: 10pt; text-align: justify;"><span style="color: black; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Under the overall supervision of the Chief of Mission (CoM) in Guinea in close collaboration with the Supply Chain Officer and the Resources Management Officer, and direct supervision of the National Procurement &amp; Logistics Officer in Guinea and in coordination with the Relevant units at Headquarters and the Administrative Centres, the Supply Chain Assistant will be responsible and accountable for managing the resources management functions in Sub-Office in Guinea.</span></span></p><p><strong>Required Qualifications and Experience</strong></p><p><strong>Education</strong></p><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or</span></span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">High school diploma with four years of relevant professional experience&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span style="color: black; font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Certification in Procurement, Logistics or Supply Chain Management is an advantage</span></span></p></li></ul><p>&nbsp;</p><p>Accredited Universities are those listed in the&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://whed.net/home.php"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">UNESCO World Higher Education Database.</a></a></p><p><strong>Experience</strong></p><ul style="list-style-type: disc;"><li class="ortl-align-justify"><p style="text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Experience in procurement and logistics and working with vendors and service providers;</span></span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Experience with asset management process;&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;</span></span></p></li><li class="ortl-align-justify"><p style="text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Experience working in an international organisation an advantage.</span></span></p></li></ul><p>&nbsp;</p><p><strong>Skills</strong></p><ul style="list-style-type: disc;"><li style="color: black;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">High level of computer literacy;</span></span></li><li style="color: black;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Ability to work with national and international institutions;&nbsp;</span></span></li><li style="color: black;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Ability to prepare clear and concise report;&nbsp;</span></span></li><li style="color: black;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Excellent communication and negotiation skills;</span></span></li><li style="color: black;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Ability to establish realistic resource requirements to meet IOM needs.</span></span></li></ul><p><strong>Languages</strong></p><p>All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).</p><ul style="list-style-type: disc;"><li style="color: black;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">For this position, fluency in French is required (oral and written).</span></span></li><li class="ortl-align-justify"><p style="text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span style="font-size: 11.5pt;">Working knowledge of English and Local language are an advantage</span></span></p></li></ul><p>Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.</p><p><strong>Required Competencies</strong></p><p>IOM’s competency framework can be found at this&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/Competency_Framework-EN.pdf"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">link</a></a>. Competencies will be assessed during the selection process.</p><p><strong>Values&nbsp;</strong>- all IOM staff members must abide by and demonstrate these five values:</p><ul><li><strong>Inclusion and respect for diversity</strong>: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.</li><li><strong>Integrity and transparency</strong>: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.</li><li><strong>Professionalism</strong>: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.</li><li><strong>Courage</strong>: Demonstrates willingness to take a stand on issues of importance.</li><li><strong>Empathy</strong>: Shows compassion for others, makes people feel safe, respected and fairly treated.</li></ul><p><strong>Core Competencies</strong>&nbsp;– behavioural indicators Level 1</p><ul><li><strong>Teamwork</strong>: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.</li><li><strong>Delivering results</strong>: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.</li><li><strong>Managing and sharing knowledge</strong>: Continuously seeks to learn, share knowledge and innovate.</li><li><strong>Accountability</strong>: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.</li><li><strong>Communication</strong>: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.</li></ul><p><strong>Managerial Competencies</strong>&nbsp;– behavioural indicators Level 2, if with direct reports</p><ul><li><strong>Leadership</strong>: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.</li><li><strong>Empowering others</strong>: Creates an enabling environment where staff can contribute their best and develop their potential.</li><li><strong>Building Trust</strong>: Promotes shared values and creates an atmosphere of trust and honesty.</li><li><strong>Strategic thinking and vision</strong>: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.</li><li><strong>Humility</strong>: Leads with humility and shows openness to acknowledging own shortcomings.&nbsp;</li></ul><p><strong>Notes</strong></p><p>Please refer to this&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.iom.int%2Fiom-job-categories&amp;data=05%7C02%7Cjpales%40iom.int%7Cff1b97e25f4b41ac4d8f08de3eb92f55%7C1588262d23fb43b4bd6ebce49c8e6186%7C0%7C0%7C639017162240331322%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=Wrzh1YVTrefNSivwpJJI2pKIowhzwmNbkO4MGVVyg3I%3D&amp;reserved=0"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">link</a></a>&nbsp;for guidance on IOM Job Category.</p><p>Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.</p><p>This selection process may be used to staff similar positions in various duty stations.&nbsp;Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.</p><p>Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.</p><p>IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.</p><p>IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.</p><p>IOM only accepts duly completed applications submitted through the&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">IOM e-Recruitment</a></a>&nbsp;system&nbsp;(for internal candidates link&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/redwood/internalmobility"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">here</a></a>). The online tool also allows candidates to track the status of their application.</p><p>No late applications will be accepted. Only shortlisted candidates will be contacted.</p><p>For further information and other job postings, you are welcome to visit our website:&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/careers"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">IOM Careers and Job Vacancies</a></a></p><ol><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve and present information from the system and support preparation of periodic reports.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Provide technical information to all staff in the office on procurement related instructions and procedures.</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Monitor activities of contractors working on the office premises.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Support the organization of meetings, workshops and trainings.&nbsp;</span></span></p></li><li class="ortl-align-justify"><p style="line-height: normal; margin-right: 19.3pt; text-align: justify;"><span style="font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11.5pt;">Perform other duties as may be assigned.</span></span></p></li></ol>